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PHONE:  (540) 375-3060|FAX:  (540) 375-4058|HOURS:  M-F 8am-5pm |E-MAIL:  humanresources@salemva.gov
RISK MANAGER:  (540) 375-3015|LOCATION:  City Hall, 114 North Broad Street, Salem, VA 24153

Job Openings

PHONE:  (540) 375-3060|FAX:  (540) 375-4058|HOURS:  M-F 8am-5pm |E-MAIL:  humanresources@salemva.gov
RISK MANAGER:  (540) 375-3015|LOCATION:  City Hall, 114 North Broad Street, Salem, VA 24153

How To Apply

Below is a list of our current job openings.   If you would like to apply,  please visit our Job Application Site to complete an application. 

A copy of a resume or detailed list of job functions for each employer is required. That information should be listed in the resume field. Incomplete applications will be rejected. Actual cover letters and resumes may be submitted by email to the Human Resource Department at humanresources@salemva.gov.

Please contact the Human Resource Department at 540-375-3060, 8 a.m. – 5 p.m., for further assistance.

 

Sort By:   Job | Department
Deputy Commissioner of the Revenue II - Commissioner of Revenue's Office
Salary:   $27,446.44 - $44,188.77
Job Type:   Full Time
FLSA Status:   Non-Exempt
Job Code:   1231DpCmRevII 11-04-2019
Notes:   Salary Range $27446.44 - $35817.61 Dependent upon qualifications and experience. Recruiting for Deputy II or III.
Posted On:   10/22/2019
Closes On:   11/04/2019
Job Description:  

General Definition of Work

Performs intermediate administrative support work assisting with State income, real estate, personal and business property, business license taxes, and the general operation of the Commissioner of the Revenue's office, assisting the public, and related work as apparent or assigned.  Work is performed under the limited supervision of the Commissioner of the Revenue.

 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

 

Essential Functions

Assists the public; assesses, discovers, and audits all classes of personal and business property, machinery and tools, and tax abatements.

Conducts assessments of applicants to determine eligibility for various programs; assists citizens with the completion of tax relief applications; responds to inquiries regarding assessments by telephone and in person; issues yard sale permits.

Evaluates, processes, and approves applications and renewals for all business licenses, meals taxes, transient occupancy taxes, admissions taxes, and short term rentals.

Prepares and produces bills; analyzes, processes, audits, and prepares accounting and reconciliation reports.

Audits and reviews tax returns for accuracy and completeness; prepares daily assessment vouchers for State Income Tax.

Processes and reports State income taxes, estimated taxes, and taxes due.

Assists taxpayers with the preparation of tax forms, declaration of personal property, and completion of license applications; responds to routine questions concerning tax laws. 

Prepares mailings for personal property taxes and tax relief.

 

Knowledge, Skills and Abilities

General knowledge of laws and administrative of policies governing real, personal property, and State income taxes; general knowledge of modern office practices; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to communicate effectively in oral and written form; ability to prepare and maintain detailed financial records and reports; ability to make arithmetical calculations quickly and accurately; ability to understand and follow oral and written instructions; ability to establish and maintain effective working relationships with supervisors, internal departments, City officials, other localities, other State agencies, and the general public.

 

Education and Experience

High school diploma or GED and minimal experience in personal property and State income taxes, or equivalent combination of education and experience.

 

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires standing, walking and sitting and occasionally requires stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

 

Special Requirements

None.

 

 


 

 

Deputy Sheriff I - City Sheriff
Salary:   $34,650.50 - $55,787.31
Job Type:   Full Time
FLSA Status:   Non-Exempt
Job Code:   2180DpShrfI
Notes:   Must meet Code of Virginia requirements. P.lease attach resume to application.
Posted On:   10/01/2019
Closes On:   10/28/2019
Job Description:  

General Definition of Work

Performs intermediate protective service work in the Sheriff's Office involving a variety of general or support duty assignments including courtroom security, prisoner transportation, service of civil process, and related work as apparent or assigned.  Work is performed under the moderate supervision of the Sergeant Deputy Sheriff.

 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

 

Essential Functions

Transports prisoners, detainees, mental patients, juveniles, etc. to appointments, court, etc. as assigned; monitors and maintains inmates in the custody of the Sheriff's department. Ensures the security and order of courtrooms; searches courtroom and prisoners for contraband prior to entering court and before returning to lock-up; responds to and carries out all orders of the judge. Scans all persons entering courthouse; searches brief cases, bags, purses, etc.; assists handicapped and special needs persons. Serves subpoenas, summons, notices, court orders, attachments, claims, and delivers evictions and other legal papers. Participates in a variety of in-service and special training programs. Prepares detailed reports on activities and assignments.

 

Knowledge, Skills and Abilities

General knowledge of law enforcement methods, practices, and procedures; general knowledge of the rules and regulations of the Sheriff's Office; general knowledge of applicable local, Federal, and State laws; general knowledge of the geography of the City and location of important buildings; skill in the use of firearms and the operation of an automobile; ability to understand and carry out oral and written instructions; ability to communicate effectively in oral and written form; ability prepare clear and concise reports; ability to analyze situations and to adopt quick, effective, and reasonable courses of action with due regard to surrounding hazards and circumstances; ability to establish and maintain effective relationship with judges, law enforcement, and the general public.

 

Education and Experience

High school diploma or GED, or equivalent combination of education and experience.

 

Physical Requirements

This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 100 pounds of force; work regularly requires standing, walking and speaking or hearing, frequently requires sitting, using hands to finger, handle or feel, reaching with hands and arms and pushing or pulling and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, tasting or smelling, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires

preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts, exposure to fumes or airborne particles, exposure to outdoor weather conditions, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather) and exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).

 

Special Requirements

Obtain Court Services Deputy Sheriff or Jail Basic Academy (Cardinal Academy) within 1 year of hire.

Must meet and maintain all office, State, and Federal training and education requirements for position.

Valid driver's license in the Commonwealth of Virginia.

 

 

Police Officer - Police-Services
Salary:   $36,729.53 - $59,134.55
Job Type:   Full Time
FLSA Status:   Non-Exempt
Job Code:   3110PolceOfcr
Notes:   Starting Salary $39,500.00 Must provide a copy of applicants driver's license and social security card to Human Resources.
Posted On:   03/18/2019
Closes On:   Open Until Filled
Job Description:  

General Definition of Work

Performs protective service work patrolling the City, responding to service requests, enforcing laws and ordinances, making arrests, testifying in court, preparing records and files, preparing reports, and related work as apparent or assigned.  Work is performed under the moderate supervision of the Police Sergeant.

 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

 

Essential Functions

  • On an assigned shift, operates a patrol vehicle or walks to observe for violations of criminal and traffic laws, suspicious activities, or persons, and disturbances of law and order.
  • Responds to radio dispatches and answers calls and complaints; explains and enforces applicable State and local laws and ordinances.
  • Interviews witnesses, victims, and suspects to obtain additional necessary information regarding crimes, accidents, violations, etc.; helps investigate crimes and collect evidence; conducts searches.
  • Enforce traffic laws; issues citations for traffic violations and investigates traffic accidents; completes seatbelt surveys in certain locations to view problem areas.
  • Provides police escorts, directs traffic; performs residential and commercial checks; attempts to reduce law infractions and accidents through high visibility.
  • Serves warrants, summons, civil and criminal papers, etc.; attends and testifies in court; discusses cases with the Commonwealth Attorney.
  • Detains, arrests, transports, and/or escorts suspects and evidence to the appropriate facility with due regard for safety.
  • Ensures vehicle is properly maintained and performs vehicle inspections; maintains individual equipment.
  • Prepares detailed reports on activities and assignments; completes court paperwork, accident reports, witness subpoenas, arrest records, fingerprints, photographs, etc.; complete miscellaneous community service reports such as seatbelt surveys, speed surveys, citizen questionnaires, etc.
  • Participates in a variety of in-service and special training programs.
  • Assists other law enforcement agencies when requested or assigned; may be assigned to investigation, animal control, DARE, schools, or other technical or special support operations.

 

Knowledge, Skills and Abilities

General knowledge of law enforcement methods, practices, and procedures; general knowledge of the geography of the City and location of important buildings; general knowledge of applicable local, Federal, and State laws; general knowledge of the rules and regulations of the Police Department; skill in the use of firearms and the operation of an automobile; ability to understand and carry out oral and written instructions; ability to communicate effectively in oral and written form; ability to prepare clear comprehensive reports; ability to deal courteously, firmly, and tactfully with the public; ability to analyze situations and to adopt quick, effective, and reasonable courses of action with due regard to hazards and circumstances; ability to establish and maintain effective working relationships with associates, other law enforcement officials, medical personnel, legal personnel, and general public.

 

Education and Experience

High school diploma or GED, or equivalent combination of education and experience.

 

Physical Requirements

This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 50 pounds of force and occasional exertion of up to 100 pounds of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, frequently requires sitting, lifting and repetitive motions and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, tasting or smelling and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work regularly requires exposure to outdoor weather conditions, frequently requires exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment and occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts and working in high, precarious places; work is generally in a moderately noisy location (e.g. business office, light traffic).

 

Special Requirements

Obtain Law Enforcement Officer Certification within one year. Must meet and maintain all department, State and Federal training and education requirements for the position. Valid driver’s license in the Commonwealth of Virginia.

 

Probation Officer - Court Community Corrections-VASAP
Salary:   $32,365.50 - $52,108.45
Job Type:   Full Time
FLSA Status:   Exempt
Job Code:   0070ProbOffcr 10-28-2019
Notes:   Minimum of two years experience working in probation/parole or in case management required.
Posted On:   10/22/2019
Closes On:   11/04/2019
Job Description:  

General Definition of Work

To provide probation supervision and assessment services to offenders referred by the courts to ensure their compliance with the conditions of probation imposed by the court.

 

ESSENTIAL Functions

  • Employ approved interview techniques and assessment procedures necessary to determine the offenders level of competency and need.
  • Review criminal records, medical records, treatment reports and social histories to assess appropriate levels of supervision.
  • Apply approved classification tools to determine levels of appropriate mental health, psychological, or substance abuse, and social competency intervention and services.
  • Supervise and monitor offender progress completing required intervention and sanctions imposed by the court.
  • Complete required breath testing and drug screening as ordered by the courts.
  • Prepare reports for the court concerning the probationer’s progress and adjustment to probation.
  • Maintain orderly files and case records.
  • Fully utilize state-approved and guided computerized programs (PTCC) to track and monitor offender progress.
  • Prepare special reports for the courts as requested.
  • Be effective in handling and maintaining confrontational individuals.
  • Be effective in working with people individually.
  • Be effective in working with people in group settings.
  • Collaborate with worksites to monitor community service.
  • Such other duties as may be assigned by the director.

 

Knowledge, SkillS and Abilities

Knowledge of basic interview techniques.

Knowledge of the personal and social dynamics of substance abuse

Knowledge of mental health diagnosis and treatment modalities.

Knowledge and proficiency in the use of computer programs (Windows; Microsoft Word, Excel) and computer-based data entry modules.

Basic familiarity with the criminal justice process and the court system.

Ability to communicate verbally and in writing.

Ability to establish and maintain effective working relationships in office settings

Minimum of two years' experience in case management and/or probation is required.

 

Education and Experience

Bachelor's Degree from an accredited college or university with a major in Criminal Justice, Psychology, Sociology, or related field is required.

 

PT CC Operations Worker - Civic Center-Administration
Notes:   Salary: $8.85 per hour. Must have the ability to work nights and weekends as needed. Hours vary based on events. Part Time Position does not require a Driver's License.
Job Type:   Part Time
FLSA Status:   Non-Exempt
Job Code:   0041PTCCOpsWkr 10-07-19
Posted On:   09/05/2019
Closes On:   11/18/2019
Job Description:  

General Definition of Work

Performs intermediate semiskilled work setting up, tearing down, cleaning, and maintaining civic facilities and equipment for sporting events, shows, and other activities, assisting staff and the general public, operating equipment, and related work as apparent or assigned.  Work is performed under the moderate supervision of the Civic Center Operations Supervisor.

 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

 

Essential Functions

  • Sets up and tears down facilities for sports events, shows, and other activities; sets up, takes down, modifies, and arranges special seating, scaffolding, press boxes, stages, floors, and tables as required.
  • Performs set-up, repair, and maintenance on a variety of equipment including score boards, lighting, and public address systems. 
  • Cleans and maintains facility and grounds; prepares and maintains sports facilities and fields as required.
  • Assists catering, security, and event staff during events; assists the general public as needed.
  • Operates equipment including, scissor lifts, floor machines, buffers, lawn mowers, and other equipment as needed.
  • Assists with snow and ice removal.

 

Knowledge, Skills and Abilities

Some knowledge of building set up and arrangements; general knowledge of the operation of HVAC and electrical systems; general knowledge of the safe use, operation, and preventive maintenance of the assigned equipment; general knowledge in reading and interpreting diagrams and schematics; skill in the use of assigned equipment; ability to understand and follow specific oral instructions; ability to perform manual labor for extended periods, often under unfavorable weather conditions; ability to establish and maintain effective working relationships with vendors, promotors, government officials, associates, and the general public.

 

Education and Experience

Less than high school diploma or GED, or equivalent combination of education and experience.

 

Physical Requirements

This work requires the regular exertion of up to 25 pounds of force and occasional exertion of over 100 pounds of force; work regularly requires standing, walking, speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms, pushing or pulling, lifting and repetitive motions, frequently requires climbing or balancing and occasionally requires sitting, stooping, kneeling, crouching or crawling and tasting or smelling; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work frequently requires exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment and occasionally requires working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to outdoor weather conditions, exposure to the risk of electrical shock, exposure to vibration and wearing a self-contained breathing apparatus; work is generally in a moderately noisy location (e.g. business office, light traffic).

 

Special Requirements

Valid driver's license in the Commonwealth of Virginia may be required.

 


 

PT Food and Beverage Service Wkr - Catering
Notes:   Salary: $8.85 - $9.15 per hour Day and Evening Shifts. Occasional weekends.
Job Type:   Part Time
FLSA Status:   Non-Exempt
Job Code:   0051PTFoodBvWkr
Posted On:   03/18/2019
Closes On:   Open Until Filled
Job Description:  

General Definition of Work

Performs manual work setting up and serving at banquets or other events, working concession stands, and related work as apparent or assigned.  Work is performed under the supervision of the Assistant and/or Food and Beverage Manager.

 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

 

Essential Functions

  • Sets up and break down rooms for parties or banquets.
  • Wait Staff for Banquet services to patrons.
  • Ensures that there is enough food on the buffet line and refills items as needed.
  • Accommodates all guests and is responsible for refilling beverages and removing dirty dishes from tables.
  • Work in Concession stands to sell catering products.
  • Ensures that customers receive everything ordered on a timely basis.
  • Opens, closes, and cleans up kitchen and concession stands.
  • Any other related work as required.

 

Knowledge, Skills and Abilities

Some knowledge of the nature of operations at the City's civic facilities; some knowledge of the use or care of food preparation equipment; ability to work long hours while standing and under high temperature conditions; ability to work with the public in a cordial, effective, and professional manner; ability to establish and maintain effective working relationships with associates, supervisors, and the general public.

 

Education and Experience

High school diploma or GED and minimal experience in banquet services, concessions, or equivalent combination of education and experience preferred.

 

Physical Requirements

This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires standing, walking, using hands to finger, handle or feel and repetitive motions, frequently requires stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting and occasionally requires sitting and tasting or smelling; work requires depth perception and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires visual inspection involving small defects and/or small parts, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to outdoor weather conditions, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to the risk of electrical shock and exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic).

 

Special Requirements

None

 

 

PT Official - Parks & Recreation-Recreation
Notes:   Salary: $17.00 per game. Officiates adult and youth sports including baseball, basketball, football, and volleyball. Must be dependable, with strong interpersonal skills and knowledge of the sport officiating. On-field and court experience officiating.
Job Type:   Part Time
FLSA Status:   Non-Exempt
Job Code:   7129PTOfficial
Posted On:   03/18/2019
Closes On:   Open Until Filled
Job Description:  

Officiates adult and youth sports including baseball, basketball, football, and volleyball.  Must be dependable, with strong interpersonal skills and knowledge of the sport officiating.  On-field and court experience officiating and or NSA, ASA, USSSA certification preferred.  Must be 16 years of age or older.  Ability to work on an on-call basis preferred.  May work some weekends.

 

PT Patron Services - Civic Center-Administration
Notes:   Salary $9.15 per hour
Job Type:   Part Time
FLSA Status:   Non-Exempt
Job Code:   0041PTPatronSvc
Posted On:   06/26/2019
Closes On:   Open Until Filled
Job Description:  

GENERAL DEFINITION AND CONDITIONS OF WORK:

Ensures security and safety for spectators of an assigned area in the Civic Center facility during scheduled events; does related work as required. Accepts and/or inspects tickets from patrons at assigned gate or entranceway in the Civic Center facility during scheduled events; escorts patrons to proper seating area; does related work as required. Work is performed under the regular supervision of an Events Manager and/or Events Service Supervisor.

 

Requires the exertion of 30 pounds of force occasionally, up to 15 pounds of force frequently, and up to 5 pounds of force constantly to move objects; work requires standing for long intervals, walking, lifting, finger grasping, feeling, and repetitive motion: vocal communication is required for expressing or exchanging direction by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for depth perception, color perception, visual inspection involving small print; operation of ticket scanning equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and occasionally outside environmental conditions, noise and hazards.

 

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Provides general security for an assigned area of the Civic Center during scheduled events;

properly inspects each admission ticket for correct date/time and event; may be assigned a seating area or vomitorium; inspects admission tickets and determines correct seating location for each ticket.

  • Inspects patrons’ bags for prohibited items;
  • Recognizes security violations and follows proper protocol;
  • Refers escalated situations to supervisor when necessary;
  • Ensures the security of hallways and surrounding non-public areas;
  • Continuously monitors and inspects surroundings;
  • Maintains positive communication with the public; 
  • Operates portable ticket scanning machines and/or tears individual admission tickets;
  • Ensures proper use of equipment;
  • Operates flashlight;
  • Negotiates steps and stairs;
  • Responds to public inquiries during events;
  • Life safety issues such as location and proper use of fire extinguishers;
  • Locate and assist patrons in the event of an evacuation;
  • Ability to count as they may be needed to count hard tickets after they are torn;
  • Performs related tasks as required.

 

KNOWLEDGE, SKILLS AND ABILITIES:

Some knowledge of the practices and procedures of the Civic Center facilities; ability to establish and maintain effective working relationships with associates, supervisors and patrons; ability to work long hours while standing; ability to perform all duties in a cordial, effective and professional manner.

 

EDUCATION AND EXPERIENCE:

High school diploma (or GED), or any equivalent combination of training and experience.

 

SPECIAL REQUIREMENTS:

None.

 

 

Secretary - Court Community Corrections-VASAP
Salary:   $0.00 - $0.00
Job Type:   Full Time
FLSA Status:   Non-Exempt
Job Code:   0071Sec
Notes:   Salary: $23,108.80
Posted On:   09/17/2019
Closes On:   10/28/2019
Job Description:  

General Definition of Work

To provide the program with the support necessary for the professional and responsive delivery of services to the  courts,  local and  state agencies, and offenders referred for services. Primary duties are to support the Community Corrections DCJS Probation component.

 

Essential Functions

  • To receive persons visiting program offices in a courteous, friendly, and professional manner.
  • To assist DCJS Probation Officers in the preparation, maintenance and organization of case files.
  • To prepare letters and reports as may be required.
  • To enter and extract data from the program's case management information systems (PTCC).
  • Prepare and compose written reports to the courts concerning the progress of DCJS probationers.
  • Maintain orderly files and manage case records.
  • To accept and screen telephone calls for program staff, accurately recording messages when required.
  • To assist the Administrative Assistant, when requested, in the preparation of financial or statistical reports.
  • To work effectively and courteously with co-workers.
  • The collection and posting of offender fees.
  • Be effective in working with people in all situations.
  • Such other duties as may reasonably be required.

 

Knowledge, SkillS and Abilities

Effective use of inter-personal skills.

Knowledge in the use of office equipment, computer experience, copy machines, FAX machines,

Knowledge in the use of computer programs (Windows; Microsoft Word, Excel); Must have excellent computer skills.

Basic familiarity with the use of standardized forms.

Ability to communicate verbally and in writing.

Ability to establish and maintain effective working relationships in office settings.

Requires excellent time management and organizational skills

Previous office experience required

 

Education and Experience

High school degree or GED equivalence

Previous office experience required